Sometimes at work it feels like all we do is go to meetings. Meetings to fix problems, to plan things, sometimes we meet to plan meetings! All these meetings are designed to increase productivity and revenue, but unfortunately sometimes people feel like the meetings are taking away from actually doing their job. Everyone wants to achieve a great work/life balance and great meetings are a good start.
Here are a few tips to make sure meetings are efficient and productive for everyone:
2) Set an agenda and stick to it. Go the extra mile by having the agenda sent out to all participants so they know what to expect.
3) “Organize the physical environment so people are attentive to the meeting content. No one should sit behind or to the side of your speakers. Make sure there are seats for all attendees, and if taking notes is required, a surface to write on, too. Make sure visuals are visible and that people can hear. You may need to use a microphone. You can pass props or samples around the room for viewing.
4) Never underestimate the power of food… Food relaxes the atmosphere, helps make people feel comfortable, helps people sustain positive energy levels and builds the camaraderie of the team. Ensure you meet the diverse needs of your group with the food you serve. As an example, offer fruit and yoghurt in addition to donuts. Offer vegetarian and kosher hot dogs with the regular franks.” ~Susan M. Heathfield. Coffee/Water/Tea are always included in meeting space rental at Offices @ 1100 Peachtree!
5) “Have a separate note-taker. Assign someone in the meeting to take notes and record the outcomes of the meeting. This will free up the… chairperson to actually run the meeting and keep things moving. Then the note-taker should send out… minutes or notes shortly after the meeting summarizing the meeting’s outcomes.” ~Wayne Parker”
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